HUNTSVILLE EDUCATION ASSOCIATION, INC. BY-LAWS
(Adopted November 16, 1978)

Article I. Officers

Section 1. Nominations – The elected offices of the Association shall be President, Vice-President, Secretary, and Treasurer. Any active member in good standing shall be eligible to submit to the Credentials and Nominations Committee names of nominees. A nomination shall include the name of the candidate, personal resume, and a written statement of acceptance of the nominee. All candidates for office shall be members in good standing of the Association. Candidates in good standing are those who have been financially active with the Association for three (3) continuous years prior to the election and they have attended at least 4 meetings whether it be Representative Assemblies/HEA Board meetings within the school year leading up to elections. Candidates may run for one position, per election. If the announced nomination period closes and only one candidate has been placed in nomination for a particular position, that candidate’s name need not appear on the election ballot. He or she will be considered elected without opposition. (Amended January 9, 2014)

Section 2. Ethnic Minority Guarantee – If after six (6) years no member of the ethnic minorities has served as President, nominations for President at the next election shall be restricted to members of the ethnic minorities. (Amended May 2, 1997)

Section 3. Elections – Officers shall be elected each year according to procedures recommended by the Elections Committee and approved by the Board of Directors. These procedures shall guarantee open nominations and secret ballot. Election shall be by majority vote of the general membership. If no candidate received a majority of the votes cast for that particular office, a run-off shall be held between the two candidates receiving the greatest number of votes. (Amended May 10, 1979)

Section 4. Term – Officers shall be installed in May and shall take office five (5) working days following the last scheduled workday for 9-month employees. The officers shall serve for one year. During a five (5) year period, no officer shall serve more than two full, elected, terms in the same position. (Amended March 4, 2004)

Section 5. Power and Duties

The President shall:

  1.  endeavor through his/her office to suggest policies and plans that will promote the interest of the Association
  2.  preside at meetings of the Association, the Representative Assembly, and the Board of Directors
  3. call meetings of the Board of Directors and the Representative Assembly at his/her discretion or as provided in the By-Laws
  4. schedule called meetings at the request of four members of the Board. Business to come before the called meetings must be stated in the call, which shall be sent in  writing to each Board member at least three days prior to the meetings. Business shall be confined to items stated in the call. (Amended May 3, 2001)
  5. serve as ex-officio member of all committees, with the exception of the Elections Committee
  6.  serve as delegate to national and state assemblies of delegates
  7. be responsible for giving notification of and developing agendas for all regularly scheduled meetings of the Board, the Representative Assembly, and the general membership
  8. sign all orders drawn on the treasury, and be authorized to sign Association checks (Amended November 19,1981)
  9. work with and supervise local employees of the Association (Amended May 3, 2001)
  10. work closely with the UniServ Staff assigned to the Association
  11. perform such other duties and make such reports as pertain to the office of President
  12. appoint a non-board member to serve as parliamentarian for the Association during his/her term in office
  13. be the official spokesperson and represent the association before the public and/or shall appoint a designee to fulfill these duties (Amended April 2, 2009)
  14. recommend election dates to the HEA Board of Directors (Amended January 22, 1981)

The Vice-President shall:

  1. perform, in the event of the absence or disability of the President, all the duties of the President; when so acting he/she shall exercise the powers and responsibilities of the President
  2. complete the remainder of the President’s term in the event the President cannot. If the Vice President can’t fulfill the responsibilities they shall resign their office. (Amended May 9,1996)
  3. work with the President in the organizing, planning, and implementing of the internal affairs of the Association
  4. serve as an ex-officio member of all committees, with the exception of the elections Committee
  5. serve as delegate to national and state assemblies of delegates
  6. perform such other duties as may be designated by the President or the Board
  7. be responsible for planning programs for the general membership meetings (Amended January 22,1981)
  8. be the standing chair of the Internal Audit Committee. (Amended May 2003)

The Immediate Past President shall:

  1. be custodian of the official copy of the Constitution and By-Laws, furnishing a
    copy to the President
  2. assume the duties of the President until an election can be held, in the event the offices of the President and Vice-President become vacant during an Association year (Amended May 9,1996)
  3. advise the Board and assist the President at the latter’s request.

The Secretary, working closely with the Office Manager, shall:

  1. keep accurate minutes of all meetings of the Board, the Representative Assembly, and the general membership
  2. provide minutes of the actions taken by the Board and the Representative Assembly for publication and distribution to the Association Representatives
  3. ensure that official files and permanent records are maintained by meeting regularly with the office manager
  4. perform such other duties as may be assigned by the President or Board of Directors.

The Treasurer, working closely with the Office Manager, shall:

  1.  be custodian of all funds belonging to the Association and shall make payments from them on orders signed by the President
  2. ensure that accurate records of all receipts and disbursements are kept by meeting regularly with the office manager
  3. submit a report to each regular meeting of the Representative Assembly
  4. ensure that there is an accurate record of dues paid by each member and transmit amounts due to the state and national affiliates
  5. ensure that an up-to-date roster of members is available for the use of Association officers and committees
  6. submit for audit all financial records of the Association prior to the last regular meeting of the Association year and as otherwise requested by the Board of Directors
  7. keep the President and Board informed of the financial condition of the Association
  8. chair the Budget Committee (Amended January 22,1981)
  9. serve on the Membership Committee (Amended January 22,1981)
  10. ensure that all reports required by state and/or national government are filed as required by law and to ensure that all reports are filed on or before the due date
  11. perform such other duties as may be assigned by President or the Board.

Section 6. Release Time President – When membership numbers allow the Association to financially support a Release Time President, the Association will provide for release time for the President without any loss of financial or fringe benefits on the part of the person holding the office. When this is not financially feasible the position of President will become an after regular Huntsville City School duty hours position. The president will be compensated with a stipend for these hours from the Association. If the President is needed to represent the Association during regular duty hours, he/she will be expected to attend if additional leave has been granted for this purpose. (Amended April 15, 1982) Additional duties for the Released Time President shall be:

I. Accessibility to members
During HEA office hours a message can be left for the President so she/he can return the call as soon as possible (not longer than 48 hours). (Amended May 5, 2011)

II. Representation of members

A. Presides at Association meeting (Amended May 2,1997)
B. Attends meetings with school system officials and committees as permitted with the president’s regular school/work hours (Amended May 5, 2011)
C. Acts as spokesperson with the media
D. Serves as spokesperson to civic and community groups as permitted with the president’s regular school/work hours (Amended May 5, 2011)
E. Accompanies members in grievances or other types of hearings
F. Attends school board meetings
G. Communicates with political leaders
H. Represents local members with the state and national Association
I. In case of the unavailability of the UniServ staff, the Release Time President shall assist in grievances or other types of hearings until the UniServ staff is readily available as permitted with the president’s regular school/work hours. (Amended May 5, 2011)
J. Keep a mileage log (Amended May 5, 2011)
K. Keep a log of hours of service to the Association. (Amended May 5, 2011)

III. General Administration

A. Prepares agendas for Association meetings.
B. Appoints and monitors chairpersons and committees.
C. Approves expense vouchers.
D. Supervises and negotiates contracts of local Association employees.
E. Consults with and utilizes the services of UniServ staff.
F. Serves as the business contact for the Association.
G. Gives final approval of all communication to members and community as well as newsletters and correspondence.
H. Responsible for overseeing the maintenance of the facility and equipment.
I. Writes official correspondence and statements. (Amended May 9,1996)
Section 7. Vacancies – Should a vacancy occur in the office of President, the Vice-President shall assume the Presidency and the Board shall appoint an Interim Vice-President. Vacancies occurring in the offices of Vice-President, Secretary, and/or Treasurer shall be filled by appointment of an individual by the president and approved by the Board of Directors. These terms of office shall serve the remainder of the year until the next regular election is held. Candidates may then be elected to serve the remainder of the term. (Amended April 2, 2009)) If a vacancy occurs in the office of the Immediate Past President, the most recent holder of that office who is an Active member of the Association shall succeed to it.

Section 8. Recall – Whenever a majority of the Board of Directors shall agree that an officer has been grossly negligent of the duties defined in the By-Laws or is incapacitated, they shall recommend to the Representative Assembly that the office be declared vacant. If the Representative Assembly so votes by a three-fourths majority of those present and voting, the Board of Directors shall call a special election to fill the unexpired term except in the case of the Presidency. Should a vacancy occur in the office of President, the Vice-President shall assume the Presidency and the Board shall appoint an Interim Vice-President. (Amended May 2, 1997)

Article II. Board of Directors

Section 1. Nominations:
a. Any active member in good standing shall be eligible to submit to the Credentials and Nominations Committee names of nominees. Nominators and nominees in good standing are those who have been financially active with the Association for three (3) years prior to the election and attended at least 4 meetings whether it be representative assembly/HEA Board meetings within the school year leading up to the election. Candidates may run for one position, per election. A nomination shall include the name of the candidate, personal resume, and a written statement of acceptance by the nominee. Nominations shall be submitted to the Credentials and Nominations Committee at the time of nominations of officers. (Amended January 9, 2014)

b. The Board shall determine the number of positions to be filled, based on the membership count, and utilizing a ratio of 1:100 members or major fraction thereof. This election shall occur each year at the annual election of officers.

c. In the event there is not appropriate ethnic-minority representation and representation between supervisory and non-supervisory members, and representation between certified and classified members on the Board of Directors, such representative or representatives shall be appointed by the president and approved by the Board of Directors and shall serve until the next regular election. (Amended April 2, 2009) If the announced nomination period closes and only one candidate has been placed in nomination for a particular position, that candidate’s name need not appear on the election ballot. He or she will be considered elected without opposition.

d. If an incumbent board member has missed four (4) or more board meetings during each school year of his/her tenure that board member will be ineligible to seek re-election during the next election cycle after the term expires. (Amended January 9, 2014) However, if there are extenuating circumstances eligibility is determined by the president and Board of Directors. When a Board member has missed 2 meetings, they shall receive notification that their position could be in jeopardy.

Section 2. Elections:

a. Election to the Board of Directors shall be according to procedures recommended by the Elections Committee and approved by the Board of Directors. These procedures shall guarantee open nominations and a secret ballot.

b. Election to the Board of Directors shall be by plurality vote of the membership; the candidate receiving the highest number of votes will fill the first open position; the candidate receiving the next highest number of votes will fill the next open position, and so on until all vacant positions are filled.

c. In the event that two candidates tie for a position, if there are two positions vacant the two tied candidates fill those openings. If only one position remains open, the Board of Directors must schedule a run-off election to break the tie vote and fill the single position.

Section 3. Term – Members of the Board shall be installed in May and shall take office 5 days following the last scheduled workday for 9-month employees. They shall serve a term of two years. (Amended April 2, 2009)

Section 4. Meetings – The Board of Directors shall meet at least once a month during the school year, at the call of the President, or at the request of four members of the Board, All meetings, excluding executive sessions, shall be open to Association members.

Section 5. Powers and Duties – The Board of Directors shall:

a. carry out policies established by the Representative Assembly
b. attend all meetings of the Board of Directors to represent the interests, needs and wishes of members (Amended January 17,1980)
c. be responsible for the management of the Association
d. suggest policies for consideration by the Representative Assembly
e. report its transactions and those of the Representative Assembly to the members
f. adopt procedures and practices necessary to carry out the work of the Association that are not major policy positions
g. be responsible for all public statements of Association policy
h. assign individual Board Members the responsibility of developing and maintaining contact with Association members in specific buildings
i. approve the appointment of standing and special committee chairs
j. approve dates and places of all meetings of the Representative Assembly and the general membership
k. approve dates and procedures for holding elections
l. see that any person asked to represent the Association on an official assignment shall be reimbursed for all reasonable expenses incurred while serving the Association
m. authorize emergency expenditures
n. have power to hold funds and to employ staff under policies adopted by the Representative Assembly and within the annual budget.

Section 6. Vacancies – An unexpired term of a member on the Board of Directors shall be filled by an individual appointed by the president and approved by the Board of Directors. These terms of office shall serve the remainder of the year until the next regular election is held. Candidates may then be elected to serve the remainder of the term. (Amended April 2, 2009)

Section 7. Recall – Whenever a majority of the Board of Directors shall agree that a Board Member has been grossly negligent of the duties defined in the By-Laws or is incapacitated, they shall recommend to the Representative Assembly that the office be declared vacant. If the Representative Assembly so votes by a three-fourths majority of those present and voting, the Board of Directors shall call a special election to fill the unexpired term. (Amended May 2, 1997)

Article III. Representative Assembly

Section 1. Elections:

a. The Association members in each building with six (6) or more members shall elect their representative(s) and designate one the chairperson.
b. Election of Association Representatives shall be conducted with open nominations and by secret ballot and shall guarantee ethnic-minority representation at least proportionate to the ethnic-minority membership in the building.
c. Each building shall elect alternates to serve as representatives in case the repre­sentative is unable to attend an Assembly meeting. Each building is authorized a maximum of one alternate per Association Representative.
d. Building elections shall be held in April and results reported promptly.
e. In the event that individual school elections do not provide ethnic-minority repre­sentation at least proportionate to the ethnic-minority membership of the Association and proportionate representation between the classroom teacher members and the non-classroom teacher members, and representation between certified and classified members the Elections Committee shall specify the number and classification of position to be filled at the next regular election.
f. All building representatives and alternates shall be registered by the last scheduled workday for teachers and recognized as duly authorized building representatives by the Credentials and Nominations Committee at each Representative Assembly meeting.

Section 2. Term – The term of office shall begin and end 5 days following the last scheduled workday for 9-month employees for the following school year. Newly elected representatives are encouraged to attend the May meeting of the Representative Assembly, in order that they might be familiar with the proceedings of the Representative Assembly prior to assuming office. (Amended April 2, 2009))

Section 3. Meetings:
Regular Meetings. The Representative Assembly shall meet at least once a month during the school year. The President shall prepare a tentative agenda for each meeting and shall submit it to all members of the Assembly at least 3 days prior to the meeting so that representatives have time to discuss it with their members in preparation for the meeting. Any member of the Association who is not a member of the Representative Assembly may attend the Representative Assembly meetings but shall sit separately from the voting body, shall not have a vote, and may only address the Assembly when recognized by the chair.

Special Meetings. Special meetings of the Representative Assembly may be held at the call of the President, the request of the Board of Directors or upon petition from one-fourth of the Representative Assembly members. Business to come before special meetings must be stated in the call, which shall be sent in writing to each representative at least three days prior to the meeting. Business shall be confined to items stated in the call.

Section 4. Powers and Duties:
The Representative Assembly, as the legislative body of the Association, shall:

  1. approve resolutions and other policy statements
  2. adopt rules governing the conduct of the Association and conduct of meetings consistent with this Constitution and By-Laws
  3. approve the annual budget
  4. be the final judge of the qualifications and election of officers, representatives-at-large, and association representatives
  5. have all powers not delegated to the Board of Directors, the officers, or other groups in the Association

Association representatives shall perform the following duties:

  1. inform members of the Association’s activities
  2. serve as an advocate for Association members
  3. attend all meetings of the Representative Assembly to represent the interests, needs and wishes of their members
  4. distribute Association materials and help conduct the necessary elections of the Association and its state and national affiliates
  5. conduct the membership drive of their respective faculty and report membership and dues promptly
  6. conduct the election in April of the Association Representative(s) within their buildings for the following year and report the results

Section 5. Vacancies – When a vacancy occurs during a term, the President may call for a building election to fill the term. The President may designate a member to organize this special election.

Article IV. General Membership Meetings

Section 1. Special meetings of the general membership may be held at the call of the President, Board of Directors, Representative Assembly, or upon petition of one-fourth of the members of the Association. Business to come before special meetings must be stated in the call. Business shall be confined to items stated in the call. (Amended November 3, 1983)

Article V. Delegates

Section 1. Nomination and election as President and Vice-President of the Association shall also constitute nomination and election as delegate to the national and state assemblies of delegates.

Section 2. Whenever legally permissible, election of local delegates shall be conducted with open nominations and by secret ballot, shall guarantee ethnic-minority representation at least proportionate to the ethnic-minority membership, shall provide proportionate representation between the classroom teacher members, the non-classroom teacher members and between certified and classified members. (Amended May 10, 1979)

Section 3. Whenever legally permissible, alternate delegates shall be elected in such a manner that the ethnic-minority, classroom teacher-administrator, certified-classified ratios within the delegation will not be imbalanced. (Amended May 10, 1979)

Article VI. Departments

Section 1. There may be within the Association one Department of Classroom Teachers, one Department of Administrators, and one Department of Classified Workers. Each department may elect its own officers, adopt its own constitution and by-laws, and promote programs of interest and benefit to its own members; provided, however, that these constitutions, by-laws, and/or programs do not conflict with the Constitution, By-Laws, and/or programs of the Association. The Representative Assembly shall have final authority for recognition of the above mentioned departments. In all publicity and communications the department shall carry the identifying phrase “Department of Huntsville Education Association.”

Section 2. The Association shall be the official representative for, and advocate of, all of its members, regardless of their level of employment; however, the Association shall guarantee each of its component departments sufficient autonomy within the Association to develop programs and pursue goals that are of particular interest to its own members. Either department may, within the Association, take positions on matters of concern to its members.

Article VII. Standing Committees

Section 1. Standing Committees – There shall be the following standing committees: Membership, Internal Communications, Scholarship, Social Affairs, Community Relations, Legislative Action, Professional Rights and Responsibilities, instruction and Professional Development, Minority Affairs, Professional Negotiations, Rules Review Committee, Internal Audit, and Living Wage. (Amended May 2008)

Each committee shall meet as needed to perform its assigned responsibilities. Each committee shall meet at the call of the chair, the President, or the Board. Committees shall report as necessary or as requested to the Representative Assembly or to the Board of Directors. Requests for funds may come from any committee or committee chairperson and should be offered in writing, in advance, to the HEA Board of Directors who will act to approve or disapprove such requests on the recommendation of the HEA President. All such written requests must include specific details of the need and/or planned use for the funds being requested. (Amended April 4, 1985)

Section 2. Responsibilities
The Membership Committee shall be responsible for planning the membership drive, coordinating the drive through the Association Representative in each building, and be responsible for promptly reporting memberships and transmitting dues to the appropriate officers for disbursement to the state and national affiliates.
The Internal Communications Committee shall be responsible for developing and maintaining regular communications within the Association.

The Scholarship Committee shall be responsible for maintaining a scholarship program for the benefit of teachers and /or students preparing to teach. This program shall be funded by the interest earned by the Huntsville Education Association Memorial Scholarship Fund and such other monies as the Association may allocate for this purpose.
The Social Affairs Committee shall be responsible for planning and promoting functions of a social nature for members of the Association and shall be responsible for refreshments at Association meetings, as requested by the President.

The Community Relations Committee shall seek to develop public understanding of the purposes and programs of the Association and public education. This committee shall develop means of effectively working with parents, civic and fraternal organizations and other public organizations.

The Legislative Action Committee shall keep abreast of local, state, and national legislation and other actions affecting the interest of education and the Association. This committee shall promote activities leading to the enactment of governmental programs beneficial to public education and the Association and shall keep the members informed of such activities and programs. This committee shall be responsible for expressing the concerns of the membership to elected officials.

The Professional Rights and Responsibilities Committee shall consist of Grievance Representatives elected by the members at each school or center (one per building). These persons will be responsible for representing/accompanying members in grievance and job-related conferences/hearings (unless member requests other assistance), keeping members informed of their rights and responsibilities. The PR & R Committee shall be responsible for informing members of policy/law changes, interpretations, etc. (Amended May, 1994)

The Instruction and Professional Development Committee shall be responsible for planning and implementing professional growth activities.

The Minority Affairs Committee shall be responsible for monitoring concerns and making recommendations on behalf of minority members. (Amended November 19, 1981)

The Professional Negotiations Committee shall be responsible for assessing the concerns of members (local, state, and national educational issues), and when appropriate, developing policies and proposals for presentation to the Superintendent, School Board, and/or their representatives, for the improvement of working conditions and the educational system. All initial policies and proposals must be approved by the Board of Directors before being formally submitted. In emergency situations or in responding to proposals of policies, when time is an issue, the PN will be responsible for HEA positions. The committee, with the assistance of the HEA Board, officers, and AEA representation , shall have the authority to negotiate on behalf of the Association in order to reach a tentative agreement. (The committee shall have the authority and responsibility for submitting the tentative agreement for ratification to the members, when appropriate.) (Amended May, 1994)

The Rules Review Committee shall be responsible for reviewing the governance documents of the Association (Constitution, By-Laws, and Policies) and proposing amendments to those documents as needed throughout the year. (Amended November 7, 1985)

The Internal Audit Committee shall conduct a yearly audit of bookkeeping procedures. The committee shall be chaired by the HEA Vice-President. The minimum audit shall consist of a review of receipts and checks written during two non-consecutive months. The committee shall then determine the need for a more extensive audit. (Amended May 2003)

The Living Wage Committee shall keep abreast of issues pertaining to the promotion of a living wage for all members. This committee shall promote involvement in educating the legislature and the public on the need for a living wage. The committee shall keep the members informed about issues concerning living wage and shall be responsible for relaying the concerns of the membership to elected officials.(Amended October 2008)

Section 3. Chairpersons – Committee chairs shall be appointed by the President with the approval of the Board. Chairpersons shall be ex-officio non-voting members of the Representative Assembly unless elected as Association Representatives. (Amended April 16, 1981)

Section 4. Program Council – The President, Vice-President, and chairs of standing committees shall constitute a Program Council. This council shall meet in the Spring for planning and at such other times during the year as necessary for coordination and implementation of the Association program, i.e. current educational issues, testing, funding, raises, etc.

Section 5. Members – Committee members shall be selected by the President and /or chairpersons with consideration given to all Association members who have expressed an interest in a specific committee and with regard to equitable representation as stated in Article X of the By-Laws. (Amended May 2, 2013)

Article VIII. Special and Ad Hoc Committees

Section 1. There shall be the following special committees: Elections, Credentials and Nominations, Budget, Representative, Volunteer, and Facilities. (Amended January 22, 1981 /November 19, 1981/November 7, 1985)

Section 2. Responsibilities
The Elections Committee shall develop election procedures for approval by the Board of Directors. These procedures shall provide for open nominations, voting by secret ballot, and shall apply the one-person-one-vote principal except that ethnic-minority membership shall be guaranteed. In addition, the procedures shall provide proportionate representation between classroom teacher members, administrator members, and support members. (refer to Article I, section 3/ Article II, section 2). These guarantees shall apply to all governing and representative bodies of the Association. At the direction of the Board, the elections committee shall be responsible for the mechanical process of conducting elections and reporting to the Association.

The Credentials and Nominations Committee shall be responsible for certifying the representatives qualified to vote at each meeting of the Representative Assembly and for receiving nominations and verifying the eligibility of candidates for officers, members of the Board of Directors and delegates to the state and national assemblies.

The Budget Committee shall be responsible for presenting a budget for the coming year at the next to the last regular meeting of the Representative Assembly of each Association year.

The Representative Committee shall be responsible for implementing the representation requirements established in the HEA Constitution and By-Laws. (Amended January 22, 1981)

The Volunteer Committee provides special services for the Association on a temporary basis. (Amended November 19, 1981)

The Facilities Committee shall be responsible for: care of the building and grounds of the HEA property.

Section 3. Selection – The Elections Committee and the Credentials and Nominations Committee shall be appointed and serve under the provisions stated in Article VII, Section 3 and 5 above. No officer of the Association or candidate for an election shall serve on the Elections Committee.

The Budget Committee shall be chaired by the Treasurer, and the President and Vice-President shall be members. At their February meetings, the Board shall select one additional Board member and the Representative Assembly shall select two members who are not on the Board. Immediately upon certification of election by the Elections Committee, the Treasurer-elect shall become a member of the Budget Committee and he/she shall be responsible for presenting the proposed budget to the Representative Assembly. (Amended January 22, 1981)

The Representation Committee shall be composed of the Vice-President, the Treasurer, the Membership Chair, the Credentials and Nominations Chair, the Elections Chair, classified member, and an ethnic-minority member, who shall be appointed by the President if none of the above mentioned offices are held by an ethnic-minority member. (Amended January 22, 1981)

Section 4. Ad Hoc Committee – The President may appoint such ad hoc committees as may be necessary.

Article IX. Dues and Budget

Section 1. Association Year – The membership and fiscal year of the Association shall be from September 1 through August 31.

Section 2. Local Dues – The annual Certified Membership local dues which shall be paid by each member of the Association shall be $110.00 per year. (Amended May 3, 2007)) The annual Association Membership dues for student teachers shall be ten dollars.
(Amended November 1, 1984)

Section 3. Classified Dues – The local annual dues for Classified members shall be $25.00 per year. Any Classified member with an annual base salary at or above the average annual Alabama teacher salary for the current school year will pay local HEA dues of $110 per year. (Amended May 3, 2007)

Section 4. State and National Dues – The annual dues which shall be paid by each member of the Association to the state and national affiliates shall be set forth in their respective constitutions and by-laws.

Section 5. New Employee’s Dues – Membership begins the day a member enrolls. Collection of dues will begin the following month.

Section 6. Budget – The budget shall be considered for adoption at the last regular meeting of the Representative Assembly after having been submitted at the previous meeting.

Section 7. Part-Time Dues – The local annual dues for part-time employees shall be half of the local dues amount.(Added May 3, 2007)

Article X. Equitable Representation

The Board of Directors shall insure equitable representation within the Association of ethnic-minorities and of non-classroom teacher members and classified members. Equitable representation shall include participation on committees, in leadership positions, and at local, district, state, and national meetings.

Article XI. Order of Business

The following shall be included in all regular meetings of the Representative Assembly and the general membership, unless changed for a particular meeting by a vote of two-thirds of those present and voting.

  • Call to Order
  • Approval of Minutes
  • Treasurer’s Report
  • Unfinished Business
  • New Business
  • Committee Reports
  • Member Concerns
  • UniServ Director’s Report
  • Announcement
  • Adjournment

Article XII. Quorum

Section 1. A quorum for meetings of the Board of Directors shall be a majority of the membership (50% + 1).

Section 2. A quorum for meetings of the general membership or the Representative Assembly shall consist of the members present provided that notification has been given at least three (3) working days prior to the date of the meeting. (Amended May 9, 1996)

Article XIII. Parliamentary Procedure

Robert’s Rule of Order, Newly Revised, shall be the authority in meetings of the Association, Board of Directors, and Representative Assembly (except when superceded by local association by-laws, constitution and policy).

Article XIV. Amendments

These By-Laws may be amended by majority vote at any regular meeting of the Representative Assembly provided that the proposed amendments have been read at the previous Representative Assembly meeting and distributed to all members at least ten (10) working days prior to the meeting. (Amended January 27, 1983)

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